Tables, figures and illustrations should be identified with the word "Table", "Figure", or other appropriate descriptor, and include a title and/or caption.
You must use a consistent format for titles and captions of tables, figures and illustrations throughout the thesis.
- lettering in tables and figures should be at least 2 mm high to ensure that the information is easy to read
- tables and figures must have titles or captions, and must be numbered
- headings must be repeated on the second and subsequent pages of tables that split over two pages or more
- tables should be split at an appropriate place, e.g. just before a new subheading
- the format for titles and captions of tables, figures and illustrations must be consistent throughout the thesis.
Tables, figures, illustrations and other such items must be numbered consecutively in order of appearance within the thesis.
There are two methods for numbering Tables, Figures and other items:
- sequentially throughout the thesis, e.g. 1, 2, 3…
- chapter number first, then numbered sequentially within each chapter, e.g.:
Tables in Chapter 1: Table 1.1, 1.2, 1.3…
Figures in Chapter 3: Figure 3.1, 3.2, 3.3…
Whichever method you choose, the numbering style must be the same for both Tables and Figures; for example: Table 1.1 and Figure 1.3, or Table 1 and Figure 3, not Table 1 and Figure 1.3.
There are three acceptable locations for tables and figures:
- within the chapter immediately following first reference to them
- grouped at the end of the relevant chapter
- grouped at the end of the thesis before the bibliography
Whichever method you choose, you must be consistent.
If your table and figures are grouped at the end of the thesis, you must include an entry in the table of contents that directs the reader to their location.
If the caption for a figure, table, etc., will not fit on the same page as its accompanying illustration, place the illustration on a separate page.
Use of Colour
You can use colour in tables, figures, and illustrations.
Reproducing and Reducing
Copying and/or reducing the size of figures (e.g. charts, drawings, graphs, photographs, maps, etc.) may make certain images illegible. After reduction, all lettering must be large enough to fulfill the font size requirements, and must be clear and readable.
Word can automatically number your captions of tables, figures and equations.
The following video will show you how to insert objects. Written instructions are below.
- Right-click the object you wish to caption and select Insert Caption… from the shortcut menu. For tables, right-click the crosshair icon that appears at the top-left corner of the table when your cursor is anywhere on top of it.
- In the Caption dialog box, select the label that applies to the object you have selected (e.g. “Figure” or “Table”) and select the positioning of the caption (e.g. above or below the object).
- Type your text in the Caption: box.
- To include the chapter number in your caption (e.g. “Figure 3-2” or “Table 2.1”), you need to set up your Heading 1 style first (see the Automatic Chapter and Subsection Numbering on page 8). This is the only way Word understands where each chapter starts; otherwise, you will get an error. If you’ve done that, then in the Caption dialog box,
- Click the Numbering… button and check the Include Chapter Number box.
- Select the separator you wish to have between your chapter number and the caption number and click OK.
- Click OK to exit the dialog box.
If you do not like the appearance of your caption text, do not edit them one-by-one, but modify the style instead (see Working with Styles for more details).
Word will renumber your captions appropriately if you insert a new figure before other figures in your document.